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General Office Security

The following is a list of general office security suggestions, which are offered to you as an aid in establishing your own internal security practices:

  • If leaving front office / receptionist area unattended, install an entry bell to notify occupants of visitors.
  • Please secure all personal belongings (i.e., cell phones, purses, laptops, etc.) when leaving your workspace unattended.
  • Restrict office keys to those who actually need them.
  • Keep a complete and current Key Distribution Log of all office and furniture keys.
  • Have adequate procedures for collecting keys and Building Access Cards, cancelling office account accesses, etc., prior to termination of employees.
  • Immediately notify Building Security of all terminated employees.
  • Establish a rule that keys must not be left unguarded on desks or cabinets.
  • Require that file cabinet keys be removed from locks and placed in a secure location after opening cabinets.
  • Prevent unauthorized personnel from reporting a lost key and receiving a replacement.
  • Have a responsible person in charge of issuing all keys.
  • Store keys systematically in a secured wall cabinet of either your own design or from a commercial key control system.
  • Insist on identification from repairmen who come to work in your office.
  • Clear all desks of important papers.
  • When working alone in the office at night, lock the front door to prevent anyone else from entering.
  • Please contact Building Security at (213) 741-7487 and advise them that you will be working late and/or would like an escort to your vehicle in the parking garage.
  • Keep the police, fire department, and building security telephone numbers posted.
  • Double-check to see that all doors are securely locked before you leave.

Suspicious Persons

If you see a suspicious person on your floor or in your suite, IMMEDIATELY contact Building Security at (213) 741-7487. If possible, make note of the location, direction of travel, appearance, clothing, etc. to assist building security in locating the person.

Please be aware of strangers or someone you do not recognize on your floor. Quite often a question such as “May I help you?” is enough to deter a potential thief. Suspicious encounters of this type should be reported to Security immediately.


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