The following is a list of general office security suggestions, which are offered to you as an aid in establishing your own internal security practices:
- If leaving front office / receptionist area unattended, install an entry bell to notify occupants of visitors.
- Please secure all personal belongings (i.e., cell phones, purses, laptops, etc.) when leaving your workspace unattended.
- Restrict office keys to those who actually need them.
- Keep a complete and current Key Distribution Log of all office and furniture keys.
- Have adequate procedures for collecting keys and Building Access Cards, cancelling office account accesses, etc., prior to termination of employees.
- Immediately notify Building Security of all terminated employees.
- Establish a rule that keys must not be left unguarded on desks or cabinets.
- Require that file cabinet keys be removed from locks and placed in a secure location after opening cabinets.
- Prevent unauthorized personnel from reporting a lost key and receiving a replacement.
- Have a responsible person in charge of issuing all keys.
- Store keys systematically in a secured wall cabinet of either your own design or from a commercial key control system.
- Insist on identification from repairmen who come to work in your office.
- Clear all desks of important papers.
- When working alone in the office at night, lock the front door to prevent anyone else from entering.
- Please contact Building Security at (213) 741-7487 and advise them that you will be working late and/or would like an escort to your vehicle in the parking garage.
- Keep the police, fire department, and building security telephone numbers posted.
- Double-check to see that all doors are securely locked before you leave.
Suspicious Persons
If you see a suspicious person on your floor or in your suite, IMMEDIATELY contact Building Security at (213) 741-7487. If possible, make note of the location, direction of travel, appearance, clothing, etc. to assist building security in locating the person.
